This Privacy Policy outlines the manner in which National Human Rights Security Bureau (NHRSB), a registered public charitable TRUST, collects, uses, maintains, and discloses information gathered from users (each a “User”) of its websitewww.nhrsb.org. This policy applies to all subdomains and services offered by NHRSB including but not limited towww.application.nhrsb.org

By accessing and usingwww.nhrsb.organd its subdomains, you automatically agree to the terms and conditions outlined in this Privacy Policy, which covers the collection, usage, and safeguarding of personal information in compliance with applicable Indian laws, including the Information Technology Act, 2000, and the rules made thereunder.

We are fully committed to ensuring the privacy and confidentiality of our users’ data. Should we require any information that can personally identify you, we assure you that it will be handled according to this statement and for the intended purposes only. If at any time you do not agree with any part of this Privacy Policy, we recommend discontinuing the use of our website. We want to assure you that we will not use your data for commercial purposes. Our primary focus is on using your data to provide and improve our services, and we are committed to ensuring that your information is handled with the utmost care and respect. We encourage you to review the policies of these third-party services to understand their data handling and protection measures. By utilizing our website and services, you acknowledge and accept that the storage and management of your data are subject to the terms and conditions of these third-party providers.

Continued use of the site constitutes full agreement with this Privacy Policy and all related terms.

1. Information We Collect

• At the National Human Rights Security Bureau (NHRSB), we are committed to ensuring the highest standards of data protection and transparency regarding the information we collect. As part of our operations, we collect a broad range of personal and sensitive information through various channels, including membership applications, employment opportunities, internship forms, and general interactions with our website or services. This information is vital to help us fulfill our organizational objectives, manage internal processes, and provide a secure and efficient experience for everyone interacting with us.
• When you apply for membership, you will be required to submit a Detailed Application Form (DAF), which includes several personal details. This may cover, but is not limited to, your full legal name, date of birth, gender, nationality, and a valid government-issued identification such as a PAN card, Aadhaar card, voter ID, or passport. We also collect your contact details, including your physical address, phone number, and email address. Additionally, references and declarations, including criminal history, if any, are part of the application process. The nature of this information ensures that we comply with legal obligations and internal due diligence procedures.
• For those who seek to apply for internships or employment within NHRSB, further information is gathered. This typically includes academic records, such as the name of your institution, course pursued, year of graduation, and other educational qualifications documents. In the case of employment, we may also ask for professional history, references, work experience details, and additional documents such as employment contracts, certifications, and other qualifications necessary for the assessment of your candidacy. This ensures that we maintain a professional and secure recruitment process, in compliance with industry standards and internal policies.
• In the context of all these applications, it is important to note that supporting documents such as ID proofs, educational certificates, professional credentials, criminal declarations, reference letters, and any other materials you provide as part of your application will be retained by NHRSB. This retention applies regardless of the outcome of your application. Even if your application for membership, employment, or internship is not approved, we will store these documents securely to meet legal requirements, audit needs, and organizational record-keeping practices. The retention of data also allows us to manage future interactions and ensure continuity if you choose to engage with NHRSB again at a later stage.
• Moreover, when you engage with us on our website, such as by visiting www.nhrsb.org or related subdomains, and by submitting any form, it is automatically assumed that you agree to our privacy terms. We collect additional information through these interactions, including browsing behaviours, IP addresses, cookies, and other technical identifiers to enhance your user experience, improve our services, and ensure the proper functioning of our platform. This data is utilized for analytics, website customization, and better service delivery.
• However, this list of collected information is not exhaustive. As NHRSB continues to evolve and expand its activities, we may request additional details as needed for specific projects, legal compliance, or as per internal policies. This includes, but is not limited to, medical records, if applicable, financial information related to donation or membership payments, or further professional or academic qualifications for employment purposes. Any additional information collected will be done so transparently, and in strict adherence to applicable privacy laws and standards.
• All information provided, including personal and sensitive details, will be treated with the utmost confidentiality. We implement comprehensive data protection measures, including encryption, access controls, and data retention protocols, to ensure that your information is secure and protected from unauthorized access, loss, or misuse.

1. How We Use the Information

We require this data to better understand your needs and provide you with a more personalized service. Specifically, we use your information for the following purposes:

• Service Provision: To process applications for memberships, events, volunteer programs, or services, and to ensure delivery of the requested services.
• Internal Record-Keeping: To maintain accurate records related to memberships, donations, and other transactions for auditing and compliance purposes.
• Improve Our Services: We may analyse your personal and usage information to improve our website, outreach campaigns, and overall service offerings, ensuring that they meet the evolving needs of our users.
• Communications: To contact you through emails, SMS, or phone calls regarding membership renewals, volunteer opportunities, human rights awareness campaigns, events, and updates that may interest you.
• Legal Compliance and Security: To comply with applicable laws, protect the rights and safety of NHRSB, and prevent fraudulent or malicious activities.

1. Data Retention

Your personal data is stored only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, and in compliance with legal, accounting, or reporting requirements. We regularly review our retention periods and ensure that unnecessary data is securely deleted or anonymized.

How We Protect Your Information

• The National Human Rights Security Bureau has a very strict and robust IT policy in place to ensure the highest level of security for your personal information. We implement comprehensive measures to safeguard your data against unauthorized access, alteration, disclosure, or destruction.
• we enforce strict access control protocols. Only authorized personnel are granted access to personal data, and they are bound by confidentiality agreements to maintain the privacy and security of your information. This ensures that data is handled only by those with a legitimate need to access it.
• we conduct regular audits of our systems and procedures to identify potential vulnerabilities and enhance our security protocols. These audits help us continuously improve our measures and stay ahead of emerging security threats.
• Through these comprehensive measures and much more, we strive to protect your information and maintain your trust.

1. Cookies and Tracking Technologies

We employ cookies and similar tracking technologies to enhance your browsing experience on our website. A cookie is a small file placed on your computer’s hard drive that helps us analyse web traffic, track your behaviours on the website, and improve our services.

Cookies come in different types. Session cookies are temporary and remain on your device only until you close your browser. They are used to enable certain functionalities on our website and to remember your preferences during your visit. Persistent cookies, on the other hand, remain on your device for a set period or until manually deleted. They help us recognize you on subsequent visits, remember your preferences, and provide a more personalized experience. Additionally, we use third-party cookies set by platforms such as Google Analytics. These cookies gather information for analytical purposes, helping us understand how users interact with our website and make necessary improvements based on user behaviours.

By continuing to use our website, you consent to the use of cookies and tracking technologies in accordance with this policy. You can manage or disable cookies through your browser settings if you wish.

1. Third-Party Services

• To efficiently operate our website and deliver our services, we rely on various third-party service providers, including payment processors, email marketing platforms, and data management services. These providers are selected with care to ensure they meet our high standards for confidentiality and data protection. For instance, transactions conducted through payment gateways such as Razorpay, SBI Collect, and Paytm Payment Gateway are processed in accordance with their respective Privacy Policies and Terms of Service. We advise reviewing these policies on their official websites to understand how they manage and protect your data. Additionally, we use specialized membership management software to handle and organize memberships efficiently.
• It is important to note that the storage of data related to these services is managed by third-party servers, not our own. We do not maintain direct control over these servers or the data stored on them. Consequently, while we take great care in selecting reputable third-party providers and ensure they are bound by strict confidentiality agreements and data protection laws, we do not assume full responsibility for the security and management of data stored on these external servers. Each third-party provider is responsible for their own data protection practices, and their respective Privacy Policies and Terms of Service apply.
• We encourage you to review the policies of these third-party services to understand their data handling and protection measures. By utilizing our website and services, you acknowledge and accept that the storage and management of your data are subject to the terms and conditions of these third-party providers.
   

1. Legal Disclosures

There may be instances where we are required to disclose your personal information. Such disclosures will occur in the following circumstances:

1. We may be compelled to disclose your information in response to legal obligations. This includes, but is not limited to, complying with legal processes, such as court orders, or responding to valid requests from government authorities. Such disclosures are made to ensure adherence to applicable laws and regulations.
2. To safeguard against fraudulent activities, we might disclose your personal information when it is necessary to prevent, investigate, or address fraud. This includes resolving disputes and enforcing our terms and conditions to maintain the integrity of our services and protect both our organization and users.
3. In certain situations, we may disclose personal information if it is required to protect the rights, safety, and property of NHRSB, our users, or the general public. This is done to ensure that any risks to personal safety, legal rights, or property are appropriately managed and mitigated.

1. Your Rights

As a user of our website, you are entitled to various rights regarding your personal information. You have the right to access the personal data we hold about you and request details of this information. If you find that any of the data, we maintain is inaccurate or incomplete, you may request corrections to ensure its accuracy. Under certain conditions, you have the right to request the deletion of your personal data. However, please note that we may retain certain information for compliance with legal obligations and for record-keeping purposes, even after a deletion request. Additionally, you may ask for restrictions on the processing of your data in specific situations. Should you require, you can request a copy of your data in a machine-readable format for data portability purposes. For any assistance with these rights, please contact us atsysadmin@nhrsb.org

1. User Consent and Agreement

By visiting and using our websitewww.nhrsb.org, it is assumed that you agree to the terms outlined in this Privacy Policy. Your continued use of the site constitutes implicit consent to the collection, processing, and storage of your personal data as described. If you do not agree with this policy, we advise you to discontinue the use of our services.

1. Changes to the Privacy Policy

NHRSB reserves the right to modify or update this Privacy Policy at any time. Any changes will be posted on this page with an updated "Last updated" date. We encourage you to review this page regularly to stay informed of our privacy practices.

1. Grievance Officer

For any concerns or queries, you can reach our Grievance Officer at the details below:

Name: Ramlalit Paswan
Designation: Director - IT
Email: director.it@nhrsb.org
Phone: 9695259346
Address: National Human Rights Security Bureau, Office of IT Services- Bhawaniya Nagar, Sarauli, Uska Bazar, Siddharthnagar, Uttar Pradesh 272208, India

The Grievance Officer appointed by the National Human Rights Security Bureau is identified above pursuant to the provisions of applicable laws, including, but not limited to, the Information Technology Act, 2000, and the Consumer Protection Act, 2019. Specifically, under the Information Technology Act, 2000 (IT Act), this includes the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, as well as the rules enacted under these laws.